Budapest Semesters in Mathematics (BSM) – Covid19 Policies and Procedures

Prepared by BSM North American Office (most recent update: September 2022)

This document is prepared in anticipation of returning to in-person learning.  We are working with many unknowns and encourage everyone to remain as flexible as possible during this time.  The BSM Directors are closely monitoring the Covid19 situation in Budapest, Hungary, Europe and the United States.  The Budapest Semesters in Mathematics program will run only if there is confidence that we can do so safely and anticipate completion of the semester in-person and in-country.  Once students arrive in Budapest, they are bound by their commitment to the Community Contract for Covid19 Safety.

All students, faculty, and staff are to be vaccinated against Covid19.  The Community Contract for Covid19 Safety apply to all BSM participants.

Pre-Arrival Planning

International travel and Visa requirements are expected to continue to change.  Please pay attention to any changes in restrictions or requirements that may affect your entry into Hungary.  Obtaining appropriate visas in advance and arranging travel are the responsibility of the student.  Any associated expenses are the responsibility of the student.

The academic calendar will be made available at least 90 days before the first day of the program.  

All tuition and fees will be refunded if the program is cancelled before the first day of the program.

All tuition and fees (less deposit) will be refunded if a student withdraws from the program before the first day of the program.  Students who withdraw from the program should notify the North American office prior to the first day of the program.  Complete withdrawal policy found here: (link)

Travel expenses are the full responsibility of the student.  Flights and associated travel fees remain the responsibility of the student.  Compliance with Covid19 related travel requirements and flight change policies of the airline are the responsibility of the student.

After acceptance to the program students will be notified by the North American office with updates, requirements, and travel recommendations.  Participation in an online pre-departure orientation (see academic calendar for dates) is required for each student.  As part of this orientation, you will receive updated Covid19 related policies and travel considerations. 

All students are required to carry health insurance.  Proof of insurance is required for participation in BSM.  Supplemental travel insurance can be obtained at the discretion of the student.  The Hungarian office will coordinate health care with english speaking providers.  Students seeking care should contact the Director of Student Services.


BSM students are housed in BSM approved 2-3-4 bedroom apartments.  Although students share apartments each student has their own bedroom.  If a student is experiencing symptoms related to Covid19 they are to report their symptoms to the Director of Student Services and remain isolated in their room/apartment until a Covid19 test can be administered or is deemed unnecessary.   In the case a student tests positive for Covid19 BSM, staff in Hungary will inform students about current isolation/quarantine/masking policies and procedures for return to in-class meetings. 

While in the shared spaces of their apartment, we expect the students to act responsibly to limit possible transmission of Covid19. Students who test positive or have been been identified as close-contacts of positive Covid19 cases will be required to isolate and participate in classes remotely as necessary.

All BSM apartments have reliable Wi-Fi that will allow for remote participation in programming if required.

Covid19-testing and arrival procedure

Proof of vaccination and a negative PCR Covid test no more than 72 hours prior to departure is required for program participation.  Any expenses related to vaccination or testing are the responsibility of the student.  Proof of vaccine or the negative test should be sent to the North American office prior to departure. 

Once a student arrives in Budapest they will comply with the arrival procedures outlined in the Community Contract for Covid19 Safety.  Students may be required to participate in group and/or individual Covid19 testing throughout the semester. Following arrival students will be required to participate in a Hungarian orientation course and will also have the option of pariticipating in remote language learning.

Semester Breaks, Personal Travel

Students embark in personal travel at their own risk and expense.  Considerations before travel should include the potential for increased risk of exposure to Covid19 because of travel, the risk of being denied entry/return into a country, and the financial and academic consequences of being stuck in another country during Covid19.  Prior to any travel students are required to inform the Director of Student Services and provide contact information (cellphone, email, Facebook, etc.) where they will be accessible for the duration of travel. 

Please note that the academic calendar may be adjusted to limit breaks during the term.  (link)

During Covid19 no visitors are permitted in BSM buildings or BSM apartments.  We strongly encourage students to limit travel and any contact with visitors from outside of the program.

Covid19 Pre-Departure Testing 

Students are responsible for complying with all airline and home country Covid19 testing requirements. Students are encouraged to be particularly diligent in their mask wearing and social distancing in the final weeks of the program as a positive Covid19 test may delay travel and students could incur additional costs associated with hotel stays and flight changes. Travel related costs are the responsibility of the student.

Building and Classroom Safety

Masking requirements will be communicated to students by the Hungarian Staff.

Symptom Monitoring

It is the responsibility of students to closely monitor Covid19 related symptoms and report any symptoms to the Director of Student Services.  Students who are experiencing symptoms are required to wear a mask and contact the Hungarian staff for instruction on current procedures.  Students who test positive or have been identified as close-contacts of positive Covid19 cases may be required to isolate and participate in classes remotely as necessary. 

General Covid19 Procedures

The Hungarian office will monitor Covid19 cases within (1) the BSM program (2) the classroom building (3) Budapest and (4) Hungary.  Students will be notified via email of any relevant updates to the local Covid19 situation.

Students and staff are required to report Covid-related symptoms to the Director of Student Services.  Symptoms will be monitored and contact tracing conducted and tests provided as appropriate.

In the event of a confirmed Covid19 case at BSM students will be notified if they have been in close contact with the case and a Covid19 test will be required. 

Students are required to follow all local and national regulations.  This may include closing of classroom buildings, local curfew or lockdown, or national evacuation.  The Director of Students Services will share necessary information and updates via email.

On-line Learning

Students who are in isolation/quarantine are able to participate in course work remotely.  Class lectures will be recorded and shared.  All BSM apartments have Wi-Fi that supports online engagement.Should the national or local government initiate a short-term lockdown in response to a Covid19 case spike all BSM courses will move to online with students participating in-country.In the event that Covid19 cases spike and travel restrictions are activated such that students need to evacuate, the Director of Student Services will work with students to return home.  Courses will transition to online from home school/ home country. 

Training of Faculty, Staff, and Students

The Hungarian Director will provide faculty and staff training on BSM Covid19 policies and procedures before the start of the program.  Students will receive Covid19 training as part of both the required pre-departure orientation and arrival orientation.